Scotia Group Management is seeking an experienced Office Manager to join our team.
The ideal candidate will oversee the daily operations of our office, ensuring efficiency and professionalism.
If you have a strong background in administrative tasks and can keep up in a very fast paced office setting, we want to hear from you.
Responsibilities include Front Desk receptionist and various support roles to other departments:
* Coordinate office activities and operations to secure efficiency and compliance with company policies
* Assisting residents, vendors, etc, that call or stop by the office
* Manage phone calls and correspondence (e-mail, letters, packages, etc.
)
* Create and update records and databases with personnel, financial, and other data
* Track stocks of office supplies and place orders when necessary.
Restock copier as needed .
Organize and maintain supply room & kitchen.
Costco runs as needed.
* Filing for various departments as needed.
* Manage and maintain onsite parking, tagging cars, tracking & coordinating sweeping service
* Submit timely reports and prepare presentations/proposals as assigned
* Assist colleagues whenever necessary
* Processing payments and deposits as needed
* Process, mail and file move-out statements for former residents
* Send out weekly & monthly reports to clients
* Process, submit and follow up on Reserve Replacement requests
* Assist in managing commercial spaces to include handling calls, walking various properties, overseeing cleaning, and required testing for backflows, sprinklers, elevators as needed
* Assist VP & Accounting Manager as needed
Qualifications:
* Proven experience as an Office Manager or similar role
* Proficient in MS Office and office management software (e.
g.
, ERP)
* Strong organizational skills with a problem-solving attitude
* Excellent written and verbal communication skills
* Attention to detail
* High school diploma; additional qualifications in Office Administration are a plus
Nice-to-Have Skills:
- Event planning
- Training development
- File management
- Front desk operations
- Payroll processing
- Administrative support
- Clerical tasks
- Experience in Property Management
- Supervisory experience
This is a full-time position offering competitive compensation and opportunities for professional growth.
If you meet the qualifications above, we encourage you to apply.
Job Type: Full-time
Pay: $17.
00 - $19.
00 per hour
Expected hours: 40 per week
Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Holidays
* Monday to Friday
* On call
* Weekends as needed
Ability to Relocate:
* Tucson, AZ 85718: Relocate before starting work (Required)
Work Location: In person
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