In your role, you will
At Bombardier, our employees work together to evolve mobility worldwide - one good idea at a time.
If you have a good idea, we’ll provide the environment where it will thrive and grow into a great product or customer experience.
Your ideas are our fuel.
In your role, you will:
Adhere to Bombardier General Work Requirements
Provide clerical and administrative support to Director(s) and above at least 50% of the time
Recommend and advise Director(s) on departmental matters of administration and communication as necessary in assisting to manage a complex and fast-paced office environment
Advise and update Director(s) on client, business and/or employee issues
Handle routine customer, interdepartmental or personnel matters using independent judgment including acting as a liaison and coordinator on behalf of Director(s) on matters of policy, routine head office issues, or subjects involving the Finance, HR or Legal Departments as delegated by the Director(s)
Design, create, implement, and/or troubleshoot Microsoft databases and spreadsheets to standardize processes and eliminate repetitious tasks, for example, programming macros, linking various spreadsheets and/or databases, creating switchboard menus, and assigning security
Train other employees and respond to questions concerning the operation of customized databases and/or spreadsheet applications
Prepare or edit presentations and communications on behalf of Director(s) using independent judgment and often with limited general instruction
Prepare, analyze and audit expense reports for approval of Vice President
Prepare statistical reports on an ad-hoc basis to management for purposes of tracking information
Plan and coordinate logistics for on-site/off-site special events such as business meetings, seminars, and employee training involving multiple areas within assigned department by making necessary arrangements
Provide input and recommendations to assist in the development and implementation of internal operating procedures and systems
Prepare and initiate department-wide mass communications for review of management prior to distribution
Formulate and interpret management policies as requested by customers and employees
Act as a liaison for Director(s) in managing email correspondence by responding in writing or verbally, as broadly delegated using independent judgment and experience
Authorize the expenditure of funds within pre-approved levels by the Director(s)
Record dictation, transcribe, and proofread documentation
As our ideal candidate
You have 8 years experience providing administrative or clerical support to a business unit with a minimum of 5 years providing support to senior level management
You posses an associates degree or technical/vocational training in office administration or related field
You are proficient computer keyboarding skills including 10-key
You are proficient computer skills necessary to operate word processing, spreadsheet, database, (Microsoft Office), email and internet-based applications
You have demonstrated superior written and highly professional verbal communication skills necessary to act as a liaison on behalf of senior management on routine matters and occasionally as required, on matters of urgency
You possess interpersonal skills necessary to establish and maintain effective working relationships with senior management, employees, other departments
You have planning and organizational skills necessary to coordinate workload around multiple assignments
You have the ability to maintain confidentiality of sensitive issues of Bombardier Aerospace and clients
You have the ability to exercise considerable independent judgment, tact, creativity, and initiative when resolving routine and complex problems
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