Catholic Community Services of Southern Arizona, Inc.
(CCS) is thriving! For 90 years, CCS has focused its mission to strengthen families, support communities, provide compassionate services, and deliver excellence.
Providing Help.
Creating Hope.
Serving All.
We credit our continued success to our valuable employees! If you want to make a difference, help people, and serve your community, we want YOU to join our team! For more information visit our website at: www.
ccs-soaz.
org.
OVERVIEW
Responsible for all aspects of accounts payable, including: data entry, check preparation, report generation and filing, and vendor maintenance and administration.
Position may from time to time be stressful and require a high demand of performance.
May perform other duties as assigned.
ESSENTIAL FUNCTIONS
Enters accounts payable check requests into accounts payable module; completes CCS required information on check requests
Reviews account distributions and supporting documentation for accuracy and completeness
Maintains vendor records in accounts payable module
Files daily accounts payable files
Prepares and mails accounts payable checks
Enters and processes vendor direct deposit payments
Contacts vendors to process invoice payments by Visa or American Express corporate credit cards
Prints and distributes IRS 1099s
Prepares, maintains, and generates recurring entries in the accounts payable module
Prepares audit schedules
Files paid check request and Microsoft Dynamics accounts payable reports
Prepares vendor references and account applications and submits to Chief Financial Officer for approval
Reconciles employee advances and custodial accounts
Files all journal entries
Prepares daily deposit slips for pickup by bank courier
Assigns deposit batch number to electronic spreadsheet
Scans all bank deposits, checks, and support documents
Summarizes bi-weekly payroll reimbursement requests for mileage and expenses
Runs monthly financials
Enters cash receipts on spreadsheets for Casitas on East Broadway and Barrio Viejo Elderly Housing Inc.
Enters agency prepared spreadsheets for remote agencies into cash manager module
Enters electronic withdrawals and transfers into cash manager module
May drive personal or agency vehicle on company business
MINIMUM REQUIREMENTS
Suitable work experience may be considered as transferable skills in order to meet minimum requirements of the position and will be considered by the Executive Director of Human Resources.
Associate Degree
2 years of accounts payable experience
1 year of accounting experience
Accounting software knowledge
Proven skills utilizing Microsoft Office Suite
Proven strong communication skills - oral and written are clear, concise, and in an organized fashion using appropriate style, grammar, and tone
Proven knowledge of numbers, their operations, and interrelationships
Proven record of excellent customer service and teamwork
REGULATORY
Must be at least 18 years of age
Valid driver license, proof of insurance, and 39-month motor vehicle report
Ability to obtain and maintain Arizona Level One Fingerprint Clearance Card and FBI National Criminal Records History Report (employer paid)
Pass pre-employment drug screen (incudes marijuana, regardless of recreational use laws) (employer paid)
DESIRED QUALIFICATIONS
Bachelor Degree in Accounting, Business, or related field
Additional years of accounts payable experience and or accounting experience
Bilingual in English and Spanish, verbal and written
The above statement reflects the general duties considered necessary to describe the principal functions of the job as identified and shall not be considered a detailed description of all work requirements that may be inherent in the job.
We are an Affirmative Action Equal Opportunity Employer for all individuals.
All qualified applicants are encouraged to apply.
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